Stop! And think, before you act on that email

06.15.23 04:11 AM By Ron Kulik

How often do you find yourself impulsively replying to an email without scrutinizing its contents? 

It might be an innocent-looking information request or a seemingly routine invoice payment demand. However, the moment you press 'send,' you may just have unwittingly succumbed to a Business Email Compromise (BEC) attack.

A BEC assault transpires when cyber crooks infiltrate your business email account, impersonating a senior official to trick your team, clients, or associates into sending funds or sensitive data their way. This may sound like a scenario that big companies face, but that's far from the truth.

The FBI warns that businesses of all sizes, including small and medium businesses in Kyle, Texas, are equally at risk from BEC attacks. To put the enormity of this threat into perspective, such attacks have resulted in losses exceeding $26 billion in recent years.

Adding to the concerns, Microsoft has reported that BEC attacks are growing more damaging and are increasingly challenging to spot.

So, how can you fortify your business against BEC onslaughts? 

Here at Safemode IT, we recommend the following measures:  
  1. Train Your Team: Your employees are the frontline defense against BEC attacks. Equip them with knowledge to identify phishing emails, unusual requests, and counterfeit invoices. Regularly reinforce cybersecurity best practices like strong passwords, multi-factor authentication, and secure file transfer protocols.
  2. Implement Advanced Email Security Measures: Basic email protections such as antispam and antivirus software aren't sufficient to stave off BEC attacks. Employ advanced solutions leveraging artificial intelligence and machine learning for real-time detection and prevention. Seek email security services that provide DMARC, SPF, and DKIM features.
  3. Establish Verification Protocols for Transactions: Implement a verification process that authenticates the legitimacy of fund transfers or sensitive data sharing requests. This can involve a phone call, video call, or an in-person meeting. Don't depend solely on email to verify these requests
  4. Monitor Email Traffic Regularly: Keep an eye on your email traffic for irregularities and uncommon patterns. Look out for unknown senders, unusual login locations, modifications in email settings, or unexpected emails. Have a robust procedure for reporting and addressing suspicious activities.
  5. Regularly Update Your Software: Always ensure you're using the most recent versions of your operating system, email software, and other software applications. Regular updates often come with crucial security patches that fix known vulnerabilities.

While BEC attacks are becoming increasingly prevalent and sophisticated, safeguarding your business is possible with the right awareness, training, and security tools.

Don't procrastinate until disaster strikes. Proactively protect your business today.

 Our Safemode IT team is always on hand to assist you in securing your business against cyber threats. Don't hesitate to reach out to us."

Ron Kulik